Shipping Overview
The AHR Expo is a “targeted” show. This means all booth material needs to arrive according to a schedule based on where you choose to ship and your booth location.
2025 targeted move-in plan
Exhibitors are free to use the carrier of their choice but Freeman is responsible for all freight moving in and out of the facility (coordinating move-in & move-out, material handling, etc).
Regardless of the shipping destination, all shipments must be accompanied by a certified weight ticket and bill of lading. Drivers should have these readily available.
Visit Freeman Online for complete shipping and material handling information.
Shipping Destination Options
Advanced (Warehouse) Shipments | Arrive by January 29
Starting January 7 through January 29, exhibitors may ship their freight in advance to the Freeman Orlando warehouse to be stored and brought to the convention center without any charge other than material handling. Freeman will deliver material to the designated booth no later than the time assigned on the target move-in plan. The warehouse accepts deliveries Monday - Friday, 8am - 3:30pm and is closed on weekends and holidays.
Download warehouse shipping labels
Download hanging sign shipping labels
Direct (Convention Center) Shipments | Arrive per target schedule
Shipments may go directly to the Orange County Convention Center (OCCC) scheduled to arrive on the “target” day and time as assigned on the target move-in plan. At the scheduled time, freight carriers should check in at the marshaling yard to be put in a queue for unloading. Drivers need to be aware there will be a wait time upon arrival.
DHL, FedEx, and UPS are not recommended for shipping directly to the convention center due to weekend delivery limitations and restrictive delivery procedures.
Unloading a Personally Owned Vehicle (POV)
Exhibitors may deliver booth materials to the convention center using a qualifying private vehicle on the “target” day and time as assigned on the target move-in plan. To access the POV ramp for self-unloading or for Freeman’s POV services, pull into the docks and stop by the guard shack at the back of the OCCC West Building. Inform the guard you are a 'POV' to receive a dock unloading pass. Self-unloading exhibitors have 30 minutes to unload and move their vehicle, so plan accordingly.
Vehicles that qualify for the POV ramp
Vehicles that are NOT PERMITTED to use the POV ramp
Getting Materials to the Booth
Freeman is the only party permitted to unload trucks and move material to an exhibitor’s booth. This is called material handling and the cost includes transport of materials from the shipping dock of the advance warehouse or event venue to the exhibit space, storage and return of empty containers, and transport of materials from the exhibit space to the outbound transportation vehicle.
General material handling rate = $1.25/lb
Outbound Shipments
Regardless of their freight transportation provider, all exhibitors shipping freight out from the OCCC after the show must fill out the Freeman Outbound Shipping Form (material handling agreement) to arrange for their freight to be returned to the docks for outbound pick-up. Paperwork will be delivered to the exhibitor’s booth during the show and should be returned to the Exhibitor Services Center with outbound shipping information in advance. If no outbound information is submitted, Freeman reserves the right to return the freight to the company address on file at the exhibitor's expense.
QUESTIONS? Contact Freeman at exhibitorsupport@freeman.com or 888-508-5054